An SOI is an electronic template form accessed by cities, towns, and regional school districts (“districts”) that are seeking funding from the Massachusetts School Building Authority (the “MSBA”) for a proposed school building project. Submitting an SOI is the first critical step in notifying the MSBA of the district’s interest in the grant program.

The SOI asks the district to select the most appropriate program, either Core Program or Accelerated Repair Program, and state the deficiencies in the school building and how they fit within one or more of the Statutory Priorities as articulated within the “SOI Main” tab of the template form.

The Core Program is intended for major construction projects involving renovations, additions, or new construction. The Accelerated Repair Program is intended for partial or full roof replacements, window and door replacements, and heat pump conversions in existing school facilities.

School superintendents lead in the completion of the SOI and seek authorization to submit the SOI to the MSBA from municipal and school officials (typically city council/aldermen/board of selectmen/school committee). In regional school districts, school superintendents seek authorization from regional officials (typically school committees). School superintendents are responsible for submitting the SOI and often work with local staff and local officials to complete the process. Further instructions are provided in the SOI User Guide.

The deadline for submitting an SOI for the Core Program for consideration in 2026 is Friday, April 17, 2026, at 11:59 PM.

Yes, when the SOI system is open, individuals will coordinate with the school superintendent to gain access to the system. School superintendents operate within the “user system” application to allow access for all users.

Information from the previous year’s SOI (2025) can be imported to the current year’s SOI form (2026). School superintendents, once in the current year’s SOI, will access the previous year’s information by selecting the “pre-populate” button located within the “SOI Main” tab of the SOI template form. School superintendents can then further edit and update information throughout the template to reflect current conditions before submitting the current year’s SOI for consideration. Further instructions are provided in the SOI User Guide.

  • Please note there have been changes to the MSBA’s SOI template that are in effect for the 2026 SOI filing period:
    • If the district submitted a Core Program SOI in 2025 and intends to pre-populate its Core Program SOI in 2026, changes to the SOI template may impact responses to certain questions.
    • If a district submitted an ARP SOI in 2025 and intends to use it to pre-populate its Core Program SOI in 2026, the SOI template will include both changes and additional questions that will require a review of prior responses as well as additional responses.
    • Any supporting materials required for the selection of Statutory Priority 1, Priority 3, and/or any supplemental material a district elects to submit with the SOI must be uploaded in the SOI system in order to submit an SOI. Hard copies will no longer be accepted.

When selecting the Core Program, the school superintendent will, from the Program Type drop-down menu within the “SOI Main” tab, be prompted to select the Potential Project Scope from the following options: New School, Addition/Renovation, or Extensive Repair project (renovation to a school facility). The school superintendent is also prompted to indicate if school consolidation is being considered. If the answer is “yes,” the other school(s) subject to the proposed consolidation will require an SOI to be filed with the MSBA. If the district is considering grade reconfiguration rather than consolidation, the grade reconfiguration plan and the school(s) involved should be included in the response to the consolidation question. The district is not required to file additional SOIs for the other subject schools when proposing grade reconfiguration.

 Yes, if the district is submitting an SOI for the Core Program, a response of “yes” should be selected when answering the consolidation question, and a description of the proposed consolidation and/or grade reconfiguration should be provided where prompted. The district will also need to file an SOI(s) for the school facility(ies) proposed to be associated with a proposed consolidation project. The district is not required to file additional SOIs for the other subject schools when proposing grade reconfiguration.

The MSBA does not limit the number of SOIs a district can submit. However, an SOI should be filed only for a facility for which the district has the financial capacity to proceed with a construction project at the time of submission. The district should submit only one SOI per school facility per year and detail all facility deficiencies within that SOI. If the district submits an SOI for more than one facility under the Core Program in the same year, it will be required to select the SOI from all submitted in that year that represents the “District’s Priority SOI” for MSBA consideration. If the district has an active Core Program SOI in the MSBA’s Capital Pipeline, that SOI is considered the district’s Priority SOI for 2026 and will remain the Priority SOI until the building reaches substantial completion and the district assumes ownership.

 No, districts are not required to provide enrollment information as part of the SOI submission. However, districts will engage in enrollment discussions with the MSBA should an invitation to the Core Program occur.

To demonstrate community support for the submission of an SOI(s), certain local officials will review the proposed SOI submission, sign the document, and vote to authorize the school superintendent to submit the material to the MSBA. The “Vote” tab in the SOI template provides specific instructions on the MSBA’s voting requirements.

Yes. The votes of the local governing body and the school committee must use substantially the same wording outlined in the Form of Vote detailed within the “Vote” tab.

Please note:

  1. The deficiencies should be listed in the text of the language reflecting the numerical Statutory Priority and include descriptions of the deficiencies by the district.
  2. For the vote of the city council/aldermen/board of selectmen, the text of the vote taken must be submitted electronically on letterhead with a certification of the city/town clerk demonstrating the vote was duly taken and recorded on the date to be noted.
  3. For the vote of the school committee, the text of the vote must be submitted electronically on letterhead with the signature of the school committee chairperson. All voting material as noted above must be uploaded into the “Vote” tab prior to submitting the SOI for consideration.
  4. For the vote of a regional school district, the text of the vote must be submitted electronically on the regional school district letterhead with the signature of the CEO and the school committee chairperson.

If the district does not know the exact date the SOI will be submitted online (the SOI date) but is ready to take the required local votes to submit the SOI, the district should reference the month and year in which the SOI will be submitted. Please note: The district must have current votes to submit an SOI for consideration in 2026 and should not submit vote material from a prior year.

The school superintendent, the local chief executive officer, and the school committee chairperson will sign the SOI (electronically) before it is submitted. There are detailed instructions in the SOI “Signature” tab and the SOI User Guide regarding this process. In some cases, the same local official may serve as a signatory for up to two roles. For example, a mayor may also serve as a school committee chairperson.

MSBA advises school superintendents to confirm the name and title of their CEO, including in the case of regional school districts.

No. Districts should not seek professional assistance to complete an SOI. The SOI allows the district to articulate its thoughts about deficiencies that may exist in a local school facility. The MSBA expects that the SOI can be completed at no cost to the district. Districts will NOT be reimbursed for any expenses that may be incurred in connection with the completion and submission of an SOI. Completing and submitting an SOI will require dedicated time from the district. The MSBA recommends that the district plan ahead and allocate sufficient time to address the questions posed in the SOI, secure the required signatures, and hold the required local votes.

The Core Program SOI template form includes the ability for a district to select Statutory Priority 1 and/or Statutory Priority 3. The following supporting documentation will be required as a result:

  • If the district selects Statutory Priority 1, an electronic version of the engineering or other report detailing the nature and severity of the problem and a written professional opinion of how imminent the system failure is likely to manifest itself must be uploaded into the SOI system. The district must also upload photographs of the problematic building area or facility system to the SOI system. Hard copies will no longer be accepted.
  • If the district selects Statutory Priority 3, an electronic submission of the accreditation report’s executive summary focusing on the deficiencies as stated in the SOI must be uploaded into the SOI system. Hard copies will no longer be accepted.
  • Any supplemental material the district elects to provide to the MSBA in support of its SOI should be uploaded into the SOI system. Hard copies will no longer be accepted.

Reports, pictures, or other information required or offered as a component of a district’s SOI submittal that may give the MSBA a better understanding of the issues identified at the school facility.

The information provided in the SOI will play an important role in helping the MSBA understand the needs at a particular school facility and decide whether to move forward with the district for further assessment of a facility. Once an SOI has been submitted and reviewed, the MSBA will work with districts to validate the deficiencies identified in the SOI and, if appropriate, seek additional clarification regarding the proposed solutions. The MSBA will notify districts of any actions required during the due diligence period, once all SOIs are on file and the SOI system’s filing period has closed. For more information about the MSBA’s 2026 SOI process, please click here.

The length of time depends on several factors, including but not limited to: the extent and urgency of the problems described in the SOI; the number of potential solutions that may need to be explored with the district; the amount of time required for the MSBA and the district to agree upon an educationally appropriate and financially sound solution; the ability of the district to appropriate funds for the agreed-upon solution; and the duration to complete the design and construction of the project. The MSBA remains committed to working diligently to review all SOI submissions and to collaborating with districts invited to move forward through all phases of project approval, design, and construction.

No. The MSBA grant program is based on an annual due diligence process that considers the urgency and need of all SOIs received in a given year. If a district does not receive an invitation to the Core Program, it is encouraged to file in a future year if it remains interested in MSBA support. The Core Program Overview provides more detailed information about the due diligence and selection process. Consult this link for more detailed information about the Core Program.

For more information about the MSBA’s 2026 SOI process, please click here.