Module 7 – Construction

Overview

During construction, the District and its team continue to collaborate with the MSBA to report on the progress of the project, to confirm that it remains on schedule and within budget, and to meet the expectation of both the District and the MSBA as defined in the Project Funding Agreement (“PFA”).

Budget Monitoring

The Module 7 Manual provides information districts will need to: process Reimbursement Requests into the Pro-Pay System; reconcile its Total Project Budget in an Amendment to the PFA to account for the actual construction costs based on executed bid/Guaranteed Maximum Price (“GMP”); and, submit change orders and GMP Contingency Expenditures under consideration for eligibility using the Change Order Review Log and the GMP Contingency Log.

It is important that the District and the project team keep the line items in its budget as submitted in Pro-Pay aligned with the real costs being spent on the project. Inaccurate budgets can result in delayed reimbursements and disallowed costs. In order to align line items in reimbursement requests with Pro-Pay codes and the PFA, the MSBA provides several tools for the district’s use including: a sample standardized Schedule of Values; a PFA Bid Amendment Worksheet; and a Budget Revision Request.

Project Schedule

In addition to keeping the budget up to date in Pro-Pay, the District must also maintain an up-to-date project schedule, submitted monthly by the OPM together with the OPM Report. Within two weeks of the District’s approval of the General Contractor’s or Construction Manager’s construction schedule, the project schedule should be updated to contain:

• Punch list start and end dates;
• Date of project registration with US Green Building Council (“USGBC”);
• Provisional / Design package submittal date to USGBC;
• Submittal date of 50% DCAMM Notification and 100% DCAMM Notification;
• General Contractor / Construction Manager request for final payment;
• Commissioning consultant inspection (substantial completion plus approximately ten months);
• Submittal date of Final Commissioning Report to MSBA;
• Submittal date of Final / Construction package including but not limited to Final Commissioning Report to USGBC;
• Anticipated issuance date of final Green School Program Certification letter from USGBC;
• Submittal date to MSBA of Commissioning Certificate of Completion; and
• Submittal date to MSBA of final reimbursement request.

Construction Monitoring

MSBA projects having a Chapter 74 program require a Chapter 74 Meeting.

Project teams are reminded that the DCAMM Standard Contractor Evaluation Form must be completed at fifty percent project completion and at final completion of the project. The District must also complete and file with the MSBA, the MSBA 50% DCAMM Notification and 100% DCAMM Notification. Please see Project Advisory 75 for more information on MSBA DCAMM Notifications.

Please note, the awarding authority (District) is responsible for monitoring the Contractor’s compliance with Massachusetts prevailing wage requirements pursuant to M.G.L. c. l49 §§ 26 to 27H inclusive, and, pursuant to the terms of its contract, the Owner’s Project Manager is responsible for assisting the awarding authority with such monitoring, including cataloging and filing payroll affidavits.

Important Links & Documents

Documents & Forms

• 50% DCAMM Notification
• 100% DCAMM Notification
• Designer Evaluation Notification Form
• January 2015 Manual for the Eligibility Review of Change Orders
• Change Order Review Log
• GMP Contingency Log
• PFA Bid Amendment Worksheet
• Sources of Other Funding (Pre-Closeout)
• Budget Revision Request

Links

• Module 7 Construction Manual
• Chapter 74 Meeting