Module 1 – Eligibility Period
Eligibility Period formalizes and streamlines the beginning of the MSBA’s grant approval process and benefits the city, town, regional school district, or independent agricultural and technical school (“District”) by providing a definitive schedule for the completion of preliminary requirements, assisting with the determination of financial and community readiness, and identifying needs for planning and budgeting.
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Module 2 – Project Team
In this Module, the District procures the team of professionals utilizing MSBA-specific procurement and standard Request for Services (RFS) templates and contracts. The team of professionals the District procures are the Owner’s Project Manager (OPM) and the designer.
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Module 3 – Feasibility Study
Upon successful conclusion of the procedures outlined under Module 2, a District may proceed with the Feasibility Study. The purpose of the Feasibility Study is for the District, its OPM (for projects with estimated construction costs in excess of $1.5 million), its Designer, and the MSBA to explore potential solutions that meet the requirements of the District’s Educational Program, and to determine the most cost effective and educationally appropriate solution for the MSBA Board of Directors’ consideration.
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Module 4 – Schematic Design
Based upon the completed Feasibility Study and the steps outlined in Module 3, the District and its team, in collaboration with the MSBA, develop a robust schematic design of sufficient detail to establish the scope, budget and schedule for the Proposed Project.
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Module 5 – Funding the Project
Based upon the completed Feasibility Study (Module 3) and Schematic Design (Module 4), the District and MSBA establish and document the project scope, budget, schedule, and MSBA financial participation to forward to the MSBA Board of Directors for their approval.
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Module 6 – Detailed Design
The District and its team continue to advance the project and the MSBA continues to monitor the project to ensure it remains on track and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement.
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Module 7 – Construction
During construction, the District and its team continue to collaborate with the MSBA to report on the progress of the project, to confirm that it remains on schedule and within budget, and to meet the expectation of both the District and the MSBA as defined in the Project Funding Agreement (“PFA”).
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Module 8 – Completing the Project
Once the MSBA has reimbursed the District up to 95% of the estimated grant, the MSBA will place the remaining payments to the District on hold until such time as the District has submitted all materials required, an audit has been completed and the Board of Directors has approved the audit.
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Module 9 – Post Occupancy Evaluation
Module 9 was developed in part to assist the MSBA in understanding that state-funded K-12 school building projects are operating as intended and performing as designed.
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